ANNEX 1 - MANDATORY CONDITIONS
1.1 No supply of alcohol may be made under this licence
a. at a time when there is no designated premises supervisor in respect of it or,
b. at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended
1.2 Every retail sale or supply of alcohol made under this licence must be made or authorised by a person who holds a personal licence.
Mandatory Licensing Conditions (wef October 2014)
1. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
2. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
3. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-
(a) a holographic mark, or
(b) an ultraviolet feature.
4. The responsible person must ensure that-
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of
alcohol to be sold, the customer is made aware that these measures are available.
Licensing Act 2003 (Mandatory Licensing Conditions) Order 2014
1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
2. For the purposes of the condition set out in paragraph 1-
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) “permitted price” is the price found by applying the formula-
P = D + (D×V)
where-
(i) P is the permitted price,
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence-
(i) the holder of the premises licence,
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
ANNEX 2 - CONDTIONS CONSISTENT WITH THE OPERATING SCHEDULE
2.1 The licence shall be limited to a maximum of 6 event days in any calendar year. The licensed area and perimeter is identified on the plan submitted with the application.
2.2 A detailed Event Safety Management Plan (ESMP) shall be prepared and finalised in consultation with the statutory authorities and relevant agencies for any event. The ESMP will include the provision of Health & Safety Risk Assessments; Fire Risk Assessments; Crowd Management Plan; Alcohol Management Plan; Adverse Weather Plan and Noise Management Plan and generically to be known as the Event Management Plans. These Plans are working documents and details may change as part of the consultation process for a particular event and by agreement with the relevant authorities.
2.3 A copy of the DRAFT ESMP for the proposed event in August 2021, WonderHall 2021, shall be submitted to provide details of the event timings and artists line-up and to show the measures that shall be considered and adopted, following agreement with the agencies, for the event planned for this year if the licence is granted. Specific risk assessments and event plan shall be prepared as part of the consultation with the relevant agencies.
2.4 Detailed pre-event meetings shall be held with the Council and statutory agencies through the Safety Advisory Group (SAG) to ensure that all bodies are satisfied with the planning arrangements.
2.5 The applicant shall contract a professional and competent crowd management company who shall work closely with the event managers, Council and the Police to manage the potential for crime and disorder.
2.6 A detailed crowd management plan shall be prepared and finalised in consultation with the Safety Advisory Group (SAG) which shall include details of the stewarding for a particular event.
2.7 Planning meetings shall be held in advance of the event with the Council and other agencies including the Police to ensure that they are satisfied with the planning arrangements for the prevention of crime and disorder.
2.8 A suitable entry policy will be formulated which shall include procedures for the searching of persons and their belongings upon entry.
2.9 If required, ejections or refusal of entry to the event shall be carried out by licensed security staff.
2.10 A zero tolerance policy shall be adopted towards any prohibited drugs or illegal behaviour.
2.11 The applicant shall require the contractor responsible for the bars to operate a strict Challenge 25 policy and all bar staff shall be trained to adhere to this policy.
2.12 The Event Management Plans consist of living documents which shall be subject to reasonable amendments and alterations as agreed with the Safety Advisory Group and finalised no later than 28 days before any event.
2.13 In relation to the event and the above issues the Premises Licence Holder shall follow the principles within the “Event Safety Guide - A Guide to Health, Safety and Welfare at Work and Similar Events - HSG 195, published by the Health and Safety Executive (HSE) 1999 ISBN 0 7176 2453.”
2.14 Safety and emergency procedures shall be detailed through the event planning phase.
2.15 Specific event risk assessments shall be produced to ensure that all elements of risk are considered so far as reasonably practicable and suitable and sufficient control measures implemented.
2.16 An agreed and appropriate level of emergency first aid and ambulance provision shall be on site throughout the events. This shall include mobile FA patrols, the levels of which shall be determined by a medical risk assessment and HSG195.
2.17 A detailed fire risk assessment shall be produced and suitable levels of portable fire-fighting equipment shall be provided on site.
2.18 Prior approval shall be sort for the use of special effects, and relevant health and safety information shall be provided prior to the event.
2.19 The applicant shall liaise with the Council's Environmental Health Department prior to the event to ensure that appropriate information is made available in relation to food handling and hygiene.
2.20 A multi-agency Event Control Room, managed by the applicant, shall be operational throughout the events.
2.21 The prevention of public nuisance shall be managed through pre-event planning arrangements and liaison with statutory agencies. The Event Management Plan shall detail the policies and methods to address the prevention of public nuisance.
2.22 Site design and layout, PA design and placement of noise generating event infrastructure shall all be taken into account during the planning phase to ensure that any potential nuisance from noise is prevented so far as is reasonably practicable.
2.23 During the live phase of the event at times to be agreed with the environmental health department, sound checks and sound propagation tests shall be undertaken to correlate mixing levels at the sound desk with the site boundaries and any recommended monitoring positions and to set an appropriate sound limit at the mixer positions.
2.24 During the build and de-rig phases for an event, the Site Manager shall ensure that noise is taken into consideration when scheduling site build and contractors on site as well as taking any additional traffic into and off site into consideration.
2.25 The applicant shall contract a competent acoustic consultant who will produce a Noise Assessment Plan specific to an event.
2.26 A clear and conspicuous notice requesting patrons to avoid causing noise, nuisance or disturbance to local residents when leaving the premises shall be erected and maintained in a prominent position at every exit.
2.27 Measures to address the protection of children shall be identified in the Event Management Plan and pre-event information.
2.28 The Designated Premises Supervisor shall ensure that all bar staff are fully aware and compliant of age verification procedures and requirements for alcohol sales, for example, Challenge 25.
2.29 Age restricted films indicating nudity or semi-nudity shall not be shown in the presence of children.
ANNEX 3 - CONDITONS ATTACHED FOLLOWING A HEARING OF THE LICENSING AUTHORITY
3.1 Only polycarbonate or other non-glass vessels will be used to dispense beverages to customers in the general admission area. Glass vessels may be used in the VIP area only and are not be removed from said area.
3.2 CCTV equipment shall be installed and maintained in good working order in accordance with the manufacturer’s instructions. All entrances, exits and bar areas to be covered by the system and, where practicable, additional cameras located in other public areas of significant activity within the premises. The system shall record images of the head and shoulders of all persons entering the premises for identification purposes.
3.3 Images shall be retained in unedited form for not less than 21 days.
3.4 A staff member who is conversant with the operation of the CCTV system shall be on the premises when open to the public. This staff member shall be able to show recent data or footage with the absolute minimum of delay when requested to by a Police Officer or Local Authority enforcement officer/authorised person.
3.5 During any event that involves licensable activities being carried on under the authority of this premises license, no nuisance shall be caused by noise coming from the premises or by vibration transmitted through the structure of the premises.
3.6 During any event that involves licensable activities being carried on under the authority of this premises licence, there shall be no emission from the premises of any offensive smells, which are likely to cause a nuisance.
3.7 During any event that involves licensable activities being carried on under the authority of this premises licence, no light from or on the premises and any other light under the control of the premises shall be provided where that light causes a nuisance to any nearby premises.
3.8 The Front of House limit shall be set at a guideline level of up to 98dB (15 minutes) and noise levels shall be monitored at the agreed monitoring locations during the event to ensure that any nuisance is avoided and if necessary, the level be reduced at the Front of House Position.
3.9 During any event that involves licensable activities being carried on under the authority of this premises licence, the Music noise level should be measured using an integrating-averaging sound level meter with type 2 or better of BS6698. The Background noise level should be measured using a sound level meter complying with type 2 or better of BS5969. Time weighting F (fast response)
3.10 During any event that involves licensable activities being carried on under the authority of this premises licence, the Premises Licence Holder shall provide electronic sound limiters fitted to audio equipment which can be pre-set to a given level, which level shall be reasonably determined from time to time by an authorised officer of the Licensing Authority.
3.11 At least four weeks prior to any event that involves licensable activities being carried on under the authority of this premises licence, the licensee shall appoint a suitably qualified and experienced noise control consultant, to the reasonable approval of the Licensing Authority. The noise control consultant shall liaise between all parties including the Licensee, Promoter, sound system supplier, sound engineer and the licensing authority etc. on all matters relating to noise control prior to and during the event.
3.12 If not already carried out, the noise control consultant shall carry out a survey to determine the background noise levels (as defined by the Code of Practice on Environmental Noise Control at Concerts) at agreed locations around the venue representative of the noise sensitive premises likely to experience the largest increase in noise/highest noise level as a result of the concert. The information obtained from this survey shall be made available to the licensing authority four weeks prior to the event.
3.13 During any event that involves licensable activities being carried on under the authority of this premises licence, the appointed noise control consultant shall continually monitor noise levels at the sound mixer position and advise the sound engineer accordingly to ensure that the noise limits are not exceeded. The Licensing Authority shall have access to the results of the noise monitoring at all times.
3.14 The Premises Licence Holder or their representative shall ensure that the promoter, sound system supplier and all individual sound engineers are informed of the sound control limits and that any reasonable instructions from the noise control consultant regarding noise levels shall be implemented.
3.15 A noise propagation test shall be undertaken at least four hours prior to any event that involves licensable activities being carried on under the authority of this premises licence in order to set appropriate control limits at the sound mixer position. The sound system shall be configured and operated in a similar manner as intended for the event. The sound source used for the test shall be similar in character to the music likely to be produced during the event.
3.16 Any regulated entertainment which takes place outdoors will terminate no later than 23:00.
3.17 Clear, legible and conspicuous notices shall be displayed at each public exit requesting patrons to avoid causing noise, nuisance or disturbance upon leaving the premises.
3.18 During any event that involves licensable activities being carried on under the authority of this premises licence, there will be a mobile telephone number which is designated as a number specifically for noise complaints. The mobile telephone which corresponds with said number will be attended to by a noise co-ordinator through the duration of the event.
3.19 Within 24 hours from the end of an event that involves licensable activities being carried on under the authority of this premises licence, any loose debris or litter on the premises or in the immediate vicinity of the premises shall have been cleared.
3.20 During and after any event that involves licensable activities being carried on under the authority of this premises licence, waste will be stored in sealable containers and will be removed from the site by a suitably accredited agent.
ANNEX 4 - PLANS
See attached plan referenced FY PL0469